Vendor Guidelines

The Saint George Mediterranean Festival Market is held at St. George Antiochian Orthodox Church, 5311 Mercer Street, Houston, TX 77005.

All merchants or merchant representatives must be present in their assigned booths by 2:45 PM Friday and 10:45 AM Saturday. You may choose to open your booth at 11:00 AM on Friday but must be ready to open by 3:00 PM.

Applications must be submitted through the application portal. Payment details will be sent via email once your application is received.

Applications will only be considered when all of the following have been received:

• Payment has been made;
• All parts of the online application, including all agreement contracts (will be emailed); and
• All applicable certificates, permits, and photos of booth setup have been emailed to info@houstonmedfest.com.

The selection process is made by a committee. Applicants will be notified via email of acceptance or waitlist status.

Notification of contact information changes — especially email or mailing address — must be emailed as soon as possible to info@houstonmedfest.com. Please use an email that is checked frequently and ensure emails from Saint George Market are not going to a spam or junk folder.

• Merchandise and products must be original.
• No imitation designer items will be allowed.
• All merchandise and displays must be appropriate for a church setting. The Market is a faith-based event held on a church campus. Products that are political in nature or considered inappropriate are not allowed.
• Burning candles and incense are prohibited at the Market.
• Every effort will be made to avoid duplicating merchant offerings; however, Saint George's cannot guarantee product exclusivity for each merchant.
• Saint George's reserves the right to ask merchants to remove merchandise deemed inappropriate.

Vendors have the option of adding access to 300 watts of electricity at 120V for an additional fee of $40 — this must be requested and paid for by September 25, 2026. All electronics must be plugged in by 10:00 AM. The per-booth maximum of 300 watts will be strictly enforced.

Individual booth spaces will be taped off. A site map will be provided with the location of your booth. Saint George will not be posting signage — merchants may provide their own signage.

Maximum booth height is 8'. Merchants will be asked to move or remove walls and other obstructions over this requirement. No tents will be permitted inside the Market.

If your booth layout includes large or tall displays that may hinder a neighboring vendor, please email a layout of your booth to info@houstonmedfest.com to facilitate placement.

Only approved merchants may use a booth space. Merchants may not share a booth space with a merchant not approved by Saint George's.

Additional uncovered 6' × 30" tables are available to rent at $25 each, payable in advance — must be reserved and paid for by September 25. Additional chairs are available on a first-come, first-serve basis at $5 per chair, payable in advance.

Merchants must provide all display materials (tablecloths, drapes, display racks, etc.), equipment for hauling and decorating, sales materials (calculators, pens, point-of-sale devices, and a cash bank). Saint George's cannot provide monetary change or POS systems. Booth trash cans are not provided — general-use trash cans are placed throughout the Market.

Vendors are not permitted to sell any ready-to-eat food or drink items, unless approved by the event organizer and with appropriate licensing/permit from the city.

Saint George's parishioners as well as parishioners from other Orthodox churches in the Houston area will receive frequent announcements, mailings, and emails.

The Market is publicized on Facebook and Instagram. Merchants are encouraged to tag our social media pages, post photos of products, and share booth information.

There will be posters with the list of merchants posted at the entrance to the Market.

Refunds of booth fees will be granted on a case-by-case basis.

All merchants must be present in their assigned booths for electrical inspection by 10:00 AM. Set-up must be completed and each merchant must be in their booth by 10:45 AM.

In case of an emergency, merchants should notify Rana Abercia at info@houstonmedfest.com.

Merchants who have not checked in with Rana Abercia by 10:00 AM will forfeit their booth space and all fees unless the Merchant Chair approves an exception.

All booths must be unloaded and set up on Thursday, October 22, 2026.

The Market will have a designated move-in schedule. Each merchant will be assigned a specific window of time to move in that must be strictly observed. If a merchant misses their assigned time, they must wait until after the last group has moved in.

Merchants will be checked in at their designated unloading area before unloading. Rana Abercia will be present to greet merchants and distribute Welcome Packets containing market information, a map, and name tags. Name tags must be worn during set-up and throughout the duration of the Market.

Merchants must provide their own dollies, carts, or helpers for unloading. Church staff and volunteers will not be available to load or unload merchandise.

Merchandise must be unloaded as quickly as possible before setting up. Vehicles must be moved to the volunteer/merchant parking area by the end of the scheduled unloading time.

All electronics must be plugged in by 10:00 AM each day for an electricity check.

Security officers will be on duty during set-up, throughout Market hours, and during tear-down. In case of a life-threatening emergency, call 911 immediately and notify a Market committee member.

If merchandise is missing from a booth or display area, notify a Market committee member immediately — they will contact a member of the security team.

Saint George's will provide official Market name tags. Merchants and their representatives must wear them at all times. Any persons working in a booth without a Market name tag will be escorted from the shopping areas by Security.

Merchants must park in the designated volunteer/merchant parking area. A parking map will be included in the Welcome Packet.

Parking in the surrounding neighborhood is strongly discouraged.

Market volunteers will be available to monitor booths for five-minute periods when requested by a merchant. Market volunteers cannot function as sales representatives during these periods. Merchants may bring a sign to inform customers should they temporarily leave their booth.

All vendors are welcome to purchase food from the Festival.

Merchants are required to keep their booth open until 9:00 PM each day of the festival. Tear-down must be complete by 11:00 PM. The event organizer reserves the right to alter the schedule at any time.

Merchants are responsible for removing all trash from their booths. Saint George's requests that all trash be removed from the booths before departure.

Questions or concerns may be directed to the Med Fest Chair, Rana Abercia, at info@houstonmedfest.com.